Pomona Secretary Resources Below you will find information and downloadable forms for use by Pomona Grange Secretaries.  Scroll down the page to view all sections. Forms and Information  Annual Report     Membership Applications (new and reinstatement) Roll of Officers Form Opportunity Grant Application           Other Information State Grange Constitution and Bylaws, National Grange Digest Secretary and Treasurer's Records Checks to State Grange Communications Resolutions Annual Word Directory Pomona Program Books Supplies Incorporation Information Annual Reports  All Annual Reports are due June 30.  Pomona Grange Secretary Annual Report - The green copy is sent to the State Secretary and the Pomona Secretary retains the yellow copy for the Grange records.  This report and check made payable to the "Massachusetts State Grange" must be forwarded to the State Secretary no later than 5 days following the close of the year.  The Grange Master or next ranking officer, as well as the Grange Secretary, must sign the report.  The Grange seal must be affixed to the report. Download an electronic copy of the document that can be filled in using Microsoft Excel. Download a copy of the document that can be printed and filled in on paper. Download a copy of the instructions for this form Pomona Grange Executive Committee Annual Report - The green copy is sent to the State Master and the Pomona Secretary retains the yellow copy for the Grange records.  The Grange Executive Committee must sign the report.  The Grange seal must be affixed to the report. Download a copy of the document that can be printed and filled in on paper. Download a copy of the instructions for this form. Back to top ^  Membership Applications Click here to download Pomona membership application forms . Click here to download Pomona member reinstatement forms.                                                                                                                                                              Back to top ^ Roll of Officers Form Click here to download roll of officer forms. Back to top ^   Opportunity Grant Application Click here to download Opportunity Grant application forms.                                                                                                                                                                       Back to top ^       Secretary's Order to the Treasurer Click here to download Secretary's Order to the Treasurer in PDF format Click here to download Secretary's Order to the Treasurer in Excel format Back to top ^        Treasurer's Receipts Click here to download Treasurer's Receipts in PDF format Click here to download Treasurer Receipts in Excel format Back to top ^ State Grange Constitution and Bylaws, National Grange Digest   Click here to download a copy of the Massachusetts State Grange Constitution and Bylaws , including the changes from the 2006 Annual Session. To download and print a copy of the National Grange Digest of Laws, click here to access the document from their website. Back to top ^   Secretary and treasurer's Records   Records of the meetings are permanent and must be recorded in a suitable record book.  Treasurer's records are also permanent and must be kept in a suitable book.  Secretary and Treasurer books are available from the National Grange or any office supply/stationery store.  Please note that notepads or spiral-bound notebooks are not permanent.  If the records are typed or computer generated, accumulate several years and then bind the pages.  Always use permanent black ink.  Whenever possible, it is best not to use any glue, tape, staples or paper clips as this will damage the records over time. Back to top ^   Checks to State Grange   All checks sent to the State Grange must be made payable to the "Massachusetts State Grange" and earmarked to where the donation or payment is to be credited.  Send all checks to the state Secretary except your Grange's donation to the Massachusetts State Grange Educational Aid Fund.  All donations to the Educational Aid Fund must be sent directly to the Secretary of the Educational Aid Fund. Back to top ^   Communications  Open all letters and envelopes when received and advise the Grange Master or appropriate committee if immediate action is needed between meetings.  When requests for information or questionnaires are received from the State or National Grange, please complete and return the information immediately, thus enabling the State and National Grange to operate in an efficient manner. Back to top ^   Resolutions  Resolutions are due on or before August 1st.  Please use one sheet of paper per resolution and title each resolution.  Send the resolution to the State Secretary either as an e-mail attachment or by sending a disk (Word format).  Any Secretary who does not have access to a computer may still send a paper copy of the resolution to the State Secretary. For more information about writing Grange resolutions, visit the National Grange's Legislative Department webpage. Back to top ^   Annual Word   The key and cipher for the Annual Word will be send to Pomona Secretaries in late December of each year as long as the Grange's annual report from June of that year has been filed with the State Secretary. Back to top ^   Directory  The Massachusetts State Grange Directory is the property of the State Grange, subsequently no one may use the directory for solicitation purposes, financial, or political use without express permission of the State Grange Executive Committee.  Directory update forms are mailed in June and must be returned by July 15.  Back to top ^   Pomona Program Books  All Pomona Granges should bring 7 copies of their annual program book to State Session each year.  These books are distributed to State Grange officers and a copy is kept on file at the Albert J. Thomas Library Museum. Back to top ^   Supplies  All Secretary materials are distributed at State Session in October and are given to your delegate or your deputy if a delegate is not present at session.  If you do not receive the packet within a month of the State Session, contact either your delegate or your deputy.  Manuals, digests, record books, and other supplies are available from National Grange.  Annual Membership Cards can also be purchased by Subordinate Secretaries for their members in good standing.  The cards provide proof of membership.  Contact the National Grange, 1616 H Street NW, Washington, DC  20006-4999, or call 888-447-2643, or visit their website for a price list and to order supplies.  Some supplies are available through the State Secretary's office.  An order form is included in the packet from State Session, or can be downloaded by clicking here . Back to top ^   Incorporation Information   For information about incorporations, visit the Secretary of the Commonwealth's homepage.  The links below will take you to specific parts of this page: Secretary of the Commonwealth - Corporations Division homepage Search the corporations database to find out if your Grange is incorporated, dates of past filings, etc. Information on Non-profit Corporations The annual report form can be filled out on the computer (using Adobe Acrobat), or printed and typed on a typewriter.  Be sure to enclose a check for the incorporation fee of $15 and mail the form to the Secretary of the Commonwealth at the address at the end of the form.  This should be done by November 1st annually. Back to top ^